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Overview

This Privacy Policy explains what information the DHS website collects, how it is used, and the choices available to users. By using this site you consent to the practices described below.

Authentication & Data Collected

We use Discord OAuth for authentication. When you sign in with Discord we receive basic account details necessary to identify and verify membership in the DHS Discord server: Discord User ID, username, display name, avatar, and guild membership information. We do not collect or store your Discord email address. As part of application or background check processes, limited Discord server (guild) information may be temporarily processed and logged for verification purposes. These logs are not actively monitored and are only accessed if required for administrative review or security purposes.

Cookies & Site Storage

The site uses minimal cookies required for operation: a session cookie for authenticated sessions and an optional persistent cookie to store site preferences (for example, theme selection). If you do not use Discord login, no account-linked data is stored beyond these necessary cookies.

How We Use Data

Data Retention & Deletion

Data is retained only as long as necessary for site functionality and administration. Users may request deletion of their stored data by contacting staff via the DHS Discord server; requests will be processed according to available administrative procedures.

Security

We take reasonable measures to protect stored data, including secure database storage and access controls. No transmission method or storage is completely secure; however, we follow standard best practices to limit unauthorized access.

Age Requirement

Users must be at least 13 years old to use this website in accordance with Discord’s Terms of Service. We do not independently verify age but expect compliance with platform requirements.

Third-Party Services

We use third-party services such as Discord for authentication and may link to external platforms for functionality or resources. These services operate under their own privacy policies and terms.

DHS is not responsible for the availability, security, or data practices of third-party services, including Discord.

Affiliation Disclaimer

This project is an independent community roleplay initiative and is not affiliated with, endorsed by, or connected to the United States Department of Homeland Security or any other government agency. All references to "DHS" are used solely for roleplay and community identification purposes.

DHS is operated by its administrative staff and maintainers, who are responsible for managing data collected through this website. All privacy-related requests should be directed to DHS staff via the official Discord server.

Data Sharing

We do not sell, rent, or trade user data. Information collected is only shared internally within DHS systems or with required third-party services necessary for functionality (such as Discord authentication). We do not sell, rent, or trade user data to third parties.

Data Location

Data collected through this service may be processed and stored in the United States. By using the service, you consent to this processing location.

Technical Information

The system may automatically collect basic technical information such as IP address, browser type, and error logs for security, debugging, and performance purposes. This data is used solely for security, debugging, and performance purposes and is not used for profiling or tracking users outside of service functionality.

Data Minimization

We limit data collection and storage to only what is necessary to operate the service, verify users, and maintain system functionality.

User Rights

Users may request access, correction, or deletion of their stored data at any time by contacting DHS staff via Discord. requests will be processed within reasonable administrative capability and timeframe.

Limitations of Security

While we implement security measures to protect data, no system can guarantee absolute security. Users acknowledge that they provide information at their own risk.

Changes to This Policy

We may update this Privacy Policy at any time. Material changes will be reflected on this page. Continued use of the site after changes indicates acceptance of the updated policy.

Contact

For questions, data removal requests, or privacy concerns please contact DHS staff through the Discord server: Discord